WorkSpace Collaborative Intranet

Project Overview

WorkSpace Collaborative operates five coworking locations with over 1,200 members. Communication and resource sharing happened across email, Slack, Google Drive, and bulletin boards, leading to confusion and inefficiency. They needed a centralized intranet to connect their distributed team and members while maintaining the collaborative culture that defined their brand.

Project Goals

The primary objectives for this project were:

• Create single source of truth for company information
• Reduce time spent searching for documents by 50%
• Improve cross-location collaboration
• Provide self-service member resources
• Maintain brand personality in digital experience
• Integrate with existing member management system

Tools & Technologies

We built the intranet using:

Key Features

1. Team Collaboration Hub

Centralized workspace with:

• Department channels
• Document repository
• Announcement system
• Task management

2. Member Community

Engagement features including:

• Member directory
• Interest groups
• Event calendar
• Resource library

3. Knowledge Base

Searchable repository of:

• Policies and procedures
• Training materials
• FAQ
• Best practices

4. Location Management

Tools for site teams:

• Maintenance requests
• Room booking
• Inventory tracking
• Incident reporting

Screenshots

Outcome & Impact

The intranet delivered measurable improvements:

Additional benefits included:

• Reduced new employee onboarding time by 40%
• Increased cross-location collaboration projects by 3X
• Improved member satisfaction scores by 22%
• Enabled successful expansion to two new locations